Blog Post

How to best manage your accounts as a freelancer?

How to best manage your accounts as a freelancer?

Any freelancer has already been confronted with the problem of accounting. This requires a certain knowledge of the different rates and taxes to which the freelancer may be subject and remains essential to anticipate, to predict, as well as possible, the different charges to be deducted from the profit made. Yet in this type of situation, the freelancer often finds himself alone and cash flow problems, due to this lack of knowledge, are commonplace.

One of the greatest difficulties lies in particular in the choice of the status of the freelancer, because this entails variable tax constraints. By creating a company, the freelancer will be able to protect his personal assets, but will be more subject to heavy accounting obligations. Conversely, as a micro-entrepreneur, he will no longer be able to protect his personal assets, but will benefit from an advantageous tax and social security system. A good compromise can also be wage portage, which makes it possible to combine an advantageous tax and social regime with the autonomy of the entrepreneur.

In other words, accounting very often remains a headache for freelancers, who are not necessarily always very qualified in the field.

Know your legal obligations

First of all, you need to know the accounting obligations to be respected. This is an essential step in managing your accounts properly. It is therefore up to you to inform yourself, since these obligations vary according to the status of your company.

Use accounting software

Today there is a wide choice of accounting software, which is easy to use and perfect for freelancers who do not necessarily have the required knowledge, or even the time, to take care of their accounting from A to Z. In order to find the software that suits you, we recommend that you use a comparator, such as Tool Advisor, which will allow you in just a few minutes to find the software best suited to your situation. This will ensure you, by the way, to avoid software that does not comply with the standards in force. Some, connected directly to your account dedicated to your professional activities, will take care of your accounting automatically!

Keep proof of expenses

Store them in a filing cabinet, drawer, pocket, whatever. But make sure you keep them all in one place, so you can easily find them. Be sure to stay organized in the storage of your documents: you can, for example, sort them according to their nature (quotes, invoices, etc.) to make your work easier in the future. This advice may seem obvious, but it will be very useful when you have to declare your professional expenses, for example.

Keep your accounts up to date

Just like the previous recommendation, this one requires organization. Regularly record all the accounting transactions you carry out. The easiest way is to do it directly, or to give yourself a fixed day of the week to take care of the accounting.

It is also advisable to respect a calendar, which will serve as a schedule for your accounting tasks.

By remaining regular, orderly and by being rigorous, you will avoid accumulating a delay, which will do you no good.

Separate your professional account from your personal account

Admittedly, it is not compulsory for sole proprietorships in France to open a professional account, but it is strongly recommended to do so. This will allow you to separate your personal transactions from professional ones, thus facilitating the management of your cash flow.

This decision will also be useful in the event of a possible tax audit.

These 5 steps will allow you to have a solid basis for managing your accounts yourself. However, remember that the best solution, if you have too much difficulty, is to call on an accountant who will be able to help you.

Ready to Start ?

Avoid late payments and unpaid bills with Spayce.